ABOUT US:
We were voted a 2023 TOP WORKPLACES WINNER by our employees! Horizon is 1 of 175 workplaces in Atlanta recognized for unwavering dedication to creating an environment where employees feel valued, respected, and motivated to achieve their full potential.
We are a successful Commercial Construction company with offices located in metro Atlanta, Florida, Virginia, and Ohio. We specialize in restaurant construction with well-respected national clients, including Chick-fil-A and Chipotle.
In our 32 years of business, our philosophy has been to hire talented & dedicated professionals who love what they do, give them interesting work, and allow them to share in the company’s success. Our success is a direct result of the talent, experience, and dedication of every employee.
We offer a financially sound company with a strong REPUTATION in the industry, a FANTASTIC benefits package including competitive compensation, profit sharing, general Paid Time Off, Paid Holidays, 401(k) with generous company match, medical, dental, vision and life insurance. Most importantly, a CAREER with a company that cares about you!
Position Summary
The primary role of the Permit Coordinator is to manage and track all aspects of obtaining all required permits for our projects and providing thorough documentation of the process. Obtaining permits prior to the project start date is a mission critical task and a strong sense of urgency and organization is needed to ensure that we do not miss any project start dates.
Duties and Responsibilities
- Maintain awareness and visibility of all awarded projects and their projected start dates so the permits can be obtained in a timely manner and not impede project starts
- Coordinates with Horizon’s preconstruction department and design teams for any pre-permit submittal documentation that may be requested. This may include GC license information, subcontractor license information, etc.
- Works with Horizon’s accounting department to ensure we have proper business licenses/contractor registrations in place for each location we will work in
- Contacts all applicable departments (building, fire, health, zoning, engineering, etc.) within the authority having jurisdiction to understand what permits are required, and what the steps are to obtain the permits.
- Takes detailed notes about all requirements and ask questions from our permit checklist
- Obtains and processes all necessary documents and forms required to pull permits. This includes but is not limited to, certificates of insurance, bonds, contractor’s licenses, notices of commencement, lien agent forms, and subcontractor lists. Permit coordinator will often have to interact with several people in the Horizon main office to obtain the required documents, get forms signed/notarized, etc.
- Gains familiarity and expertise on various state specific permit requirements.
- All permit related documentation to be saved and organized on Procore in the project documents tool.
- Adds key permit and jurisdiction contacts to Procore project directory
- Works with Horizon’s accounting department to get physical checks for permit fees when required and mails them or coordinates hand delivery to the building department when necessary. Some permit fees are paid with a company credit card. Saves and organizes all receipts for permit fees so that we can reimbursed by the client.
- Coordinate with members of Horizon’s project team to pick up physical copies of the permits or stamped and approved plans prior to the project start date.
- Attends a superintendent brief meeting for each project and updates the project team with the status of all permits prior to the project start. Also keeps other project stakeholders (design team members, client construction managers, etc.) updated on the status of all permits.
- Interacts with design team members to get current design documents needed for submitting or for other coordination related to pulling the permits.
- Notarizes documents when necessary. It is helpful for the permit coordinator to be a notary public or be willing to become one (at Horizon’s expense).
- Needs to have enough familiarity with architectural drawings to find basic information in the drawings needed for permit applications
- Also assists with pulling permits for our electrical and facilities divisions as needed
- Expected to develop strong relationships with all of our client and design team contacts, to provide a high level of service to them, and to leverage these relationships and knowledge of each client's processes and expectations to make the permitting process run as smoothly as possible
- Helps with other overflow tasks from the rest of the project support team as needed and directed by the project support manager
Qualifications
Education & Experience
- Bachelor’s Degree preferred
- Minimum of 3 years applicable experience in a similar role preferred
Technological Skills
- Competent with Microsoft Office Suite
- General familiarity with web-based SaaS applications (e.g. Box, Dropbox, OneDrive, Smartsheet, SharePoint, Procore, etc.)
- Competent with Adobe Acrobat
- Familiarity with DocuSign, Zoho Sign, and other E-Signature Software.
Other Skills & Characteristics
- Ability to prioritize and complete tasks at a high rate of productivity
- Ability to stay organized when working on a high volume of projects at the same time
- Basic understanding of construction drawings and terminology
- Candidate should be very comfortable with phone communication, polite, to the point, comfortable with talking to various government officials, willing to be on hold for extended periods of time if necessary. This role cannot solely relay on e-mail communication. A majority of the communication will need to be by phone in order to be successful.
- Focused
- Detail-oriented
- Hard-working
- Self-motivated
- Team-oriented
Working Conditions
After an introductory period, employee will be required to report to the Alpharetta office on Mondays, Tuesdays, and Fridays, and will be allowed to work from home on Wednesdays and Thursdays if all requirements from our remote work policy are met.
